Purchase requests
Capture structured demand before it becomes a PO, with requester, cost center and justification.
CUSTOM BUILD · SUPPLIERS & WHOLESALE
custom purchase order & supplier software
replace purchase-order chasing with one controlled supplier workflow.
The Vendor & PO Portal centralizes purchasing requests, approvals, supplier records and receiving status. Teams gain a traceable path from demand to approved PO to received goods, without relying on inboxes and disconnected spreadsheets.
Vendor & PO Portal workspacelive
Operational view
Automated purchase orders, supplier management & approval workflows
POs awaiting approval74
Open supplier orders19
Received today28
Spend visibility£86k
Workflow activity
01
Raise requestvalidated
done02
Route approvalsautomated
done03
Issue POassigned
done04
Receive & matchsynchronized
done05
Analyze supplier spendaudited
liveSystem health
99healthy
Automationsactive
Audit trailon
Integrationssynced
illustrative sample screen
what we build
one operating layer instead of fragmented handoffs.
The Vendor & PO Portal centralizes purchasing requests, approvals, supplier records and receiving status. Teams gain a traceable path from demand to approved PO to received goods, without relying on inboxes and disconnected spreadsheets.
Best forProcurement teams, distributors, retail groups, operations teams and businesses with repeat supplier purchasing.
Custom build
designed and built around how your team works.
This is a custom build, not an off-the-shelf product. We design it around your workflow and reuse proven modules from our live platforms (orders, inventory, reporting, booking, roles and audit history) where they fit, so you get to launch sooner.
what it can include
built for the work behind the screen.
Approval routing
Route spend through configurable approvers based on value, department, category or business rule.
Supplier directory
Maintain supplier contacts, terms, lead times, documents and operational history in one place.
PO lifecycle
Track draft, approval, issue, partial receipt, completion and exception states with clear ownership.
Receiving match
Compare expected and received quantities and surface short shipments or discrepancies.
Spend visibility
Report purchasing by vendor, category, requester, location and approval status.
workflow
from event to action, every step stays traceable.
Each implementation can adjust stages, permissions, data fields and automation rules around the client’s real operating model.
01Raise request
02Route approvals
03Issue PO
04Receive & match
05Analyze supplier spend
plans & tailored pricing
scope it to fit. extend it as you grow.
Core covers controlled purchasing, Growth adds broader approval logic and supplier workflows, and Enterprise supports integrations, entities and custom procurement rules.
Focused deployment
Essential product workflow, standard roles, implementation support and a clean path to add modules.
- Core product modules
- Standard onboarding
- Role-based access
- Operational reporting
Automation + scale
For teams that need broader workflow depth, more automation, integrations and operational reporting.
- Expanded modules
- Advanced workflow rules
- Integration options
- Custom reports & permissions
Complex operation
Tailored architecture for multi-location, high-volume or deeply integrated operating environments.
- Custom workflow logic
- Advanced integrations
- Implementation planning
- Ongoing optimization
Pricing is tailored to your volume, users, locations, integrations and customization. Share a few details and we'll come back with a quote.
Vendor & PO Portal